Home Occoquan Town CouncilProclamation Requests

Proclamation Requests

At their discretion, the Town Council will issue proclamations to honor significant achievements, recognize notable events in the community, or raise awareness on important causes.

Proclamations are ceremonial documents issued by the Town Council and do not carry the weight of law or endorsement of specific views.

The Town Clerk handles requests for proclamations. Please review the guidelines below before submitting a request.

Proclamation Request Form

Requirements

    • Requests must be submitted at least 30 days prior to the proposed date of issuance.
    • Requestors must be based in the Town of Occoquan, Prince William County, or Fairfax County.
    • The length of time requested for a proclamation must be no less than one day and no more than 31 days.

Considerations

    • Proclamations affecting a broad group of people should attempt to honor local individuals or a specific organization with specific ties to the Town of Occoquan.
    • Proclamations should not endorse political or religious views or any controversial issues.
    • Proclamations should not promote commercial enterprises or specific products.
    • The Town may limit the number of proclamations issued for the same or similar causes within a calendar year.
    • Multiple requests by the same organization will not be honored within the same calendar year.
    • Submission requests are one-time requests and do not automatically renew.

Submission Instructions

    • Request must include:
        • Requestor’s name, contact information, and affiliation.
        • Draft text of the desired proclamation, including Whereas statements.
        • Background information supporting the rationale for the request.
        • Name and proposed date(s) for the proclamation, be it a given day, week or month.
        • Indication if the requestor wishes the proclamation to be presented at a Town Council meeting, a specific event, or delivered privately.
          • A further indication of whether the completed proclamation should be mailed (standard U.S. mail) or if it will be picked up
    • Submit via:
        • Email: townclerk@occoquanva.gov
        • Mail: PO Box 195, Occoquan, VA 22125 – Attn: Town Clerk
        • Online: Via the Proclamation Request Form
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